Version 8.7

•	A alternative message can be added to copayment accounts for use when the copayment account is sent before the operation date. The message is set up in Options > Copayments. A different message can be specified if the copayment is paid.

•	A checkbox on the print dialog window allows selecting the prepayment message for individual accounts. It is checked by default if the operation date is in the future.

•	The prepayment message can only be used when printing copayments individually, not when printing multiple copayments from the List of Accounts.

•	Enabled all field codes to be used in copayment messages, in addition to those specified in Options.

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Added a set of 5 colour flags (F1-F5) to the Status tab to allow accounts to be grouped by user-defined criteria. Click the <User flags> button on the Status tab to specify labels for each of the flags. These are intended to allow for categorizing accounts according to their followup status, but can be used for any purpose to easily identify accounts that require attention of any sort.

•	Flag 1 (blue) is shown by default in the List of Accounts, as F1. Additional flags (F2-F5) may be added to alternative datasheets (Tools > Format datasheet).

•	Flags may be edited (added or removed) in the list by double clicking on the appropriate cell.

•	Accounts matching the flags may be viewed in the List of Accounts using the menu options Select > by Colour Flag, or Select > Advanced. Groups may use the flags in Select > Multiple Dr Search.

•	Multiple flags may be removed from groups of accounts using the options in Select > by Colour Flag > Clear flags.

•	Added 5 additional colour options to the Payment Status fields in the List of Accounts (Tools > Coloured fields, Access 2010+ only).

•	For Eclipse claims, the principal surgeon's provider number (top of the Operation tab) is included in the Service Text of the assistance item, as required by Medicare. (Surgical item numbers have always been included here.)

•	If the surgeon's provider number is missing, an Eclipse error is displayed and the claim can't be created.

•	If there are more than 6 surgical items in the claim, only the first 6 item numbers will fit in the service text, so the claim can't be created. (13 items for DVA.)

•	Additional service text can't be added to assistance items, to allow space for the above.

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For anaesthetic assistance items (25200 & 25205), AA automatically adds the principal anaesthetist's provider number to the service text. The principal anaesthetist's provider number must be in the surgeon's provider number field on the top of the Operation page. Eclipse claims cannot be created without this.

•	Adjusted the format of the discount expiry date to d mmm yyyy; previously the default short date format was used, typically dd/mm/yyyy. This is to avoid ambiguity in the month.

•	If an account is paid in full, but the operation date is in the future (pre-paid account), the account is left open.

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A fee type of MO (Medicare only) can be selected in the Items list, and in the Addresses lookup table. This will set the account fee to the Medicare Only fee, without adding a modified 'fund fee' to the Items page. This is useful for uninsured or pensioner accounts to set the MO fee automatically. (Ver 8.71)

•	Moved 'Pls read notes' alert to the right to avoid covering patient surname. (Ver 8.73)

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When the expected rebates are printed on the account, if there is no health fund on the Fund tab, an additional clause shows the gap from the Medicare rebate, e.g. Expected rebates: Medicare $75.00, Fund $25.00, Gap $100. (If uninsured, Gap = $125.00). Also shown if the fund is listed as 'Uninsured' or 'Overseas'.

•	Added functions to correctly calculate fees for multiple attendance items such as 24 when there are more than 6 patients.

•	Adjusted rounding of MBS item calculations to correctly calculate multiple attendance items (24, 37 etc). Also adjusted rounding method of MP to use same method of Bupa.

•	For WAG items, if there is an M3 modifier on the account, any existing M1 modifier is removed.

•	For DVA accounts, the DVA_RVG or DVA_OUT fee schedule is automatically selected depending on the setting of the outpatient flag on the Operation page. (Ver 8.73)

•	Added a Category field to the form letters list to enable letters to be grouped and filtered for easier management. The list is self-updating, which means when you type a new category, it will appear in the list and can be selected for other letters.

•	For group practices, if there is a category that matches the provider's account prefix, the list of letters will initially be filtered by this category. This means that an individual provider's specific letters are easier to locate and use.

•	If a patient has two first names, the 'Transmit all first names' checkbox is remembered. Previously this would be cleared when moving to a different account and had to be rechecked if required again.

•	Adjusted the IMC-PC statement to show updated 'EFT' message, rather than 'cheque'. Also to show the fund name, expected rebates from Medicare and fund, and claimant declaration.

•	A warning is given if the Electronic claim statement is previewed with an IMC claim other than IMC-PC.

•	For Medicare patient claims and IMC-PC, the checkbox for claimant's address will always default to unchecked. If ticked, an address is required on the Fund tab. Added an explanation to control tip text.

•	For IMC-PC, corrected a bug which meant the claimant page may have appeared first, if a non-fund address appeared on the Fund tab.

•	If an Eclipse claim was deleted, the PatientsF.ClaimType field may have been set to Null, even if other claims existed. Corrected this.

•	Fix bug where a DVA claim with a 'white card' condition could not be created if there were two vouchers, and the second voucher had a referal override value of 'unspecified'.

•	Added columns for Operation Duration, Fund Number and Mobile phone to the columns displayed when searching for accounts over multiple data files.

•	Added <View as datasheet>, and <View in List of Accounts> options to the Multiple Dr Search result window to allow for better reviewing of selected accounts.

•	When emailing to a fund address, the greeting is set to 'Dear Sir or Madam'. Previously the greeting could have been the patient's name.

•	Added shortcut buttons on the Payments tab (top right) to quickly email PDF receipts to patients, using default values, avoiding multiple prompts.

•	If using the simple email sender, a new option allows requesting an email read-receipt (email Setup tab).

•	If using the simple email sender, when compacting data files, the HBSimpleEmailData.mdb file is also reindexed and compacted, if it exists. (Single users in the Compact process, multiple users in Compact All process, no errors displayed.)

•	Fixed bug where if a debt collection email was canceled, the displayed payment status was not updated immediately.

•	For estimates, removed the warning about the copayment or fund account not being sent.

•	When printing from the List of Accounts, removed the prompt asking whether the status should be changed for pre-paid accounts, as answer would virtually always be Yes.

•	Deletions of entries on the Docs tab added to the Maintenance Log. (Ver 8.73)

•	Adjusted filtering of Maintenance log to show most recent entries, and to show total number of entries. (Ver 8.73)

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A new system to manage account followup is in development, but is not yet complete. Consequently it has been disabled in the current version of AA, except that some of the fields and screens have been left visible for clients to get a basic idea of how it will work. We would be interested in any feedback you have on the proposed changes. Details of the new incomplete system can be viewed here.

•	Fields on the Status tab of AA have been re-arranged and added to, but all the existing functions are unchanged at present.

Version 8.70 was released on June 5 for testing, with the following versions being released with the following minor updates and bug fixes.

•	Printing an estimate with no AccountType (Further info required) caused an Invalid Null error that meant the status etc was not updated correctly.

•	The Print Estimate Dialog box was not open if the user canceled the process during the data check.

•	AA was unable to move to the Amount field when a payment had not been completed correctly.

•	An operation with a single quote e.g. Bartholin's caused syntax error. Also corrected a couple of other potential syntax errors replacing "'" with """".

•	Prepaid copayment messages were not saved to correct field, if using the <Insert into all drs files> function.

•	Imported all objects into new db to clean up left over compilation components.

•	When changing the default ordering field for the List of Accounts in Options > Misc, the list order is now adjusted immediately. Previously it wasn't adjusted until the selection of accounts was changed.

•	Handled error when using the QuickCopy function when the current account was the first in the list and there was no previous account.

•	Fixed Invalid Null error in Copayment report if Setup-prepayment text does not exist.

•	Fixed bug (non-existant procedure) in MultiDr Search when colour flag checkboxes are ticked.

•	Added procedure name to a number of report code modules to avoid ambiguity with error messages.

•	Fixed Invalid Null error in calculating known gap if an item had no item number.

•	Adjusted payment import function to recognize copayment discounts, and payment tolerance.

•	For DVA accounts, the DVA_RVG or DVA_OUT fee schedule is automatically selected depending on the setting of the outpatient flag on the Operation page.

•	Moved 'Pls read notes' alert to the right to avoid covering patient surname.

•	Adjusted filtering of Maintenance log to show most recent entries, and to show total number of entries.

•	Removed 'Can't save record now' message that occasionally occurred clicking Bpay number.

•	Fix bug where a DVA claim with a 'white card' condition could not be created if there were two vouchers, and the second voucher had a referal override value of 'unspecified'.

•	Removed the requirement for the NDS flag on multiple items, since these are not transmitted in any case. Also removed the requirement for any item with #XX flag. (MSS)

•	Adjusted the syntax of repeated item numbers in service text to show multiples as 12345x2, to save space. This allows transmitting up to 6 unique items or more if some are repeated. Also abbreviated Surg= to S= and Items= to I=.

•	When sending a copayment, the reminder date is set from the printing date, rather than the date issued, since the copayment may be sent some time after the account is issued by mail/Eclipse.

•	Adjust the Alfred CSV export to export RVG items if they exist, and to identify item type, and fee in use.

•	When creating a new data file, prevented user entering numeric characters in account prefix.

•	Fix bug where blank CC field in Debt Collection setup caused error in Simple email sender (zero length string when saving to email table).

•	Add db property on startup to prevent tabbed forms appearing in Access 2007 or later.

•	Fixed minor bug where syntax error occurs in MsgBox if custom import map has no records.

•	Fixed a bug where sending multiple SMSs at once could duplicate the text in messages.

•	Provided a warning on the maximum character limit for SMS messages (Broadcast 765, Central 1071, Global 765, Exetel 612, Twilio 1600).

•	The data check will pick up if an incorrect after hours modifier is used (standard, assistance or perfusion).

•	Added a function to search for a name in the Alternative Addressee field (current file only).

•	The similar names list on the Patient tab will show patients with the same first and last name, ignoring middle names. (Requires ticking 'similar name' checkbox in Options > Data Entry.)

•	When emailing from the form letters window, if emailing an estimate, any of the estimate formats can be selected. Previously, the default estimate format was attached with no choice available.

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In the form letters window, when you click the <Email> button, the custom email signature will be inserted, if you have it selected in Options as the preference. It will be inserted into the email, but not saved to the letter. If you have manually edited the signature in the form letter, the manually edited signature will be used, not the custom email signature.

•	The existing warning of an unsent copayment (Options > Reminders) is now also shown when clicking on the Main Menu, List of Account or Payments, or record navigation buttons, in addition to New and Find buttons.

•	Added an option to change the 'Account number:' label to 'Invoice number:' (Options > Accounts Show).

•	Corrected calculations for multiple attendance items (e.g. 37) for 7 or more patients. Previously AA overestimated the fee.

•	Corrected calculations for GP multiple attendance items (e.g. 37) for 7 or more patients. Previously AA overestimated the fee. Also added calculations for after-hours and telehealth GP items (5003-5067, 2122-2220).

•	Set ConfirmRecordChanges=False in system settings, in case set incorrectly in development.

•	Added extra error code in hicMenuF to try to locate Subscript out of range error.

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If an estimate is printed with a fund+copayment fee, with a discount, the total undiscounted fee is shown as equal to the discounted fee. The total fee has now been adjusted to show the correct undiscounted total fee. It is recommended, in any case, to use the MyOwn fee for estimates, rather than fund+copayment.

•	Fix bug where printing a copayment may not save the Bpay reference number to the account. The Bpay reference number field code will insert the correct value, even if the value has not yet been stored in the account record.

•	If the patient's title is missing, letters and emails are automatically addressed to the patient's first name (e.g. Dear John, rather than Dear Smith).