As described above, the multi-user version of Access Anaesthetics has a different data file structure to the single user version. Specifically, the single user AAUser.mdb file is split into two components, a DoctorName.aau file containing the doctors account and setup data, and an AASite.mdb file containing data common to the group as a whole.
In order to use this data in a single user setup, it is necessary to rejoin the two files back into a single file. The function Create a satellite file on the File Management Menu does just this. Click the button and follow the prompts to create a file with the default filename AAUser_JS.mdb where JS is the doctors initials. This file can be copied to the Access Anaesthetics folder of a single user installation, renamed to AAUser.mdb, and then used in the same way as the single user version.
To create a satellite file from the main computer:
|1.||Open Access Anaesthetics and, if not already open, open the relevant provider's data file by going to File Management Menu, click Select another provider, click the appropriate file e.g. John Smith, click Open.|
|2.||When the correct file is open (the provider's name appears on the very top of the screen), click Create satellite file.|
|3.||You will be asked to supply a file name for the satellite file. The default offered will be of the form AAUser_JS.mdb where JS are the initials of the selected provider.|
|4.||Click OK to create the satellite file. The satellite file will be created in the Access Anaesthetics folder. If a file of the same name already exists in the Access Anaesthetics folder, you will be asked if you wish to overwrite it.|
|5.||Copy the satellite file to a floppy disk or network location for the single provider to use. Or more simply, attach to an email message.|
To view a satellite file on a single provider's computer
|1.||Insert the disk containing the satellite file into the computer to be used. Close Access Anaesthetics if it is currently open.|
|2.||Open Windows Explorer and copy the satellite file to the Access Anaesthetics folder on the satellite computer.|
The single user version of Access Anaesthetics always opens the data file called AAUser.mdb in the Access Anaesthetics folder. Therefore, you must rename the satellite file to AAUser.mdb so the system will recognise it. To do this, proceed as follows:
|1.||If there is already a file called AAUser.mdb in the Access Anaesthetics folder (there should be), you must first either delete or rename this file. If it contains old data (e.g. a previous version of the satellite file) you should probably just delete it. If you don't want to delete it, rename it to something else such as OldAAuser.mdb.|
|2.||Rename the satellite file from e.g. AAUser_JS.mdb to AAUser.mdb. This should simply involve removing the _JS.|
|3.||Close Windows Explorer and open Access Anaesthetics as usual. The updated data will be automatically located from the AAUser.mdb file.|
Technical Support for Satellite Files
Satellite files are an optional extra for the multi-user installations of Access Anaesthetics. HealthBase can provide registration numbers for satellite installations although the demonstration version of Access Anaesthetics will provide sufficient functionality for reviewing accounts managed by the multi-user site.
|•||When used with a satellite data file, the demonstration version will give a warning message if there are more than 25 accounts. Clients may simply ignore this message. All data will be accessible and accounts may be printed, but editing existing data will not be possible. A satellite version will function in the same way as a single user version with no restrictions except that new accounts cannot be created. |
|•||Technical support is not provided to clients operating satellite installations. Users should contact their site manager for training, technical support and updates.|
|•||A demonstration version can be converted to a satellite version by obtaining a registration number from HealthBase. Clients need to quote the Computer ID number from the specific machine. This is found on the registration form within Access Anaesthetics.|