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If you wish to write letters in Microsoft Word to take advantage of its richer word processing environment consider the following points:
| • | The sending details (date sent and type of letter) of letters written in Word will not be stored in the Access Anaesthetics documents list so you will need to use another method of keeping track of which letters were sent to which patients. You can, however, make notes about having sent a Word letter in an individual account's Notes page. You may, for example, specify the document's file name. |
| • | You can write a letter in Word and then copy and paste it to the built-in Access Anaesthetics letter writer. To do this, select the text in Word, press <CTRL>C (or Copy from the Edit menu), switch to the Access Anaesthetics letter writing window, click in the body text box and type <CTRL>V. The text will be inserted into the current letter. You may wish to do this to create new form letters in Word and save them in Access Anaesthetics. Note that formatting such as italics and underlining will not copy across to Access Anaesthetics. |
| • | If you wish to edit an existing Access Anaesthetics letter in Word, display it in the letter writer and press the Preview button. When the preview screen appears, press the 'Edit in Word' button and the letter will be opened in Word as an rtf (rich text format) file. You can then edit it as you please. Note that some formatting is lost in the transfer to Word - notably lines do not transfer across so your letterhead may look a little different. Also, carriage returns may be added to the end of lines and this may prevent appropriate wrapping of text to the following lines. You may also need to adjust the page margins. |
Apart from the additional formatting features that Word offers, there is no real advantage to using Word as your letter writer over the built-in system.
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